CAPITAL IMPROVEMENT PROGRAM COMMITTEE
TOWN OFFICE BUILDING
40 OLD FARMS ROAD
WILLINGTON, CT ~06279
SPECIAL MEETING MINUTES
Monday, January 2, 2012
Members Present: ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Members Absent:
Christina Mailhos, First Selectman John Patton - Chairman
Ken Schoppmann, Chairman Board of Finance~~~~~~~~~~~~~~~~~~~~~~~~~
Jim Poole, Vice-Chairman
Allen Furphy
Jim Bulick
Tyler Millix~- arrived 6:47 pm.~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Melissa Welsh~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Peter Latincsics
Donna Latincsics, Business Manager
Jim Poole called the meeting to order at 6:35 pm.
A. Approval of Minutes
Motion to approve the Special Meeting minutes of December 22, 2011 was made by Peter Latincsics, Ken Schoppmann seconded with the following amendments. ~All were in favor, motion carried.
2 names were spelled incorrectly - Melissa Welsh and Allen Furphy.
Page 4 - 3rd paragraph - should read: It has a new pump....
Page 4 - 4th paragraph - Vice-Chairman Poole would like added - they asked of Lynn to check into outsourcing.
Motion to approve the Special Meeting minutes of December 28, 2011 was made by Peter Latincsics, Allen Furphy seconded with the following amendments. ~All were in favor, motion carried. Jim Poole abstained.
The amendment should read $135,000 for the dump truck.
B. Review of Board of Education Requests
1. HMS Roof Replacement - FY 14-15 $40,000 - the roof needs to be replaced on the 4th and 5th grade wing. Snow removal last year caused damage and has been patched. The roof will need resurfacing in the next 3-4 years.
CIP Committee~~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~~~~~~~~~~~~ ~ -2-~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~ ~ January 2, 2012
Discussion was held. It was suggested that maybe a construction grant could be found.
2. CES New Parking Lot - FY 12-13 $70,000 - Safety issue with pick-up and drop off of students. Their solution is to create a short-term parking lot on the north side of the building which would accommodate up to 30 vehicles. This will allow the front area to be used for only handicap access and emergency vehicles.
Discussion followed. Erika Wiecenski from the Board of Education was present and offered some information concerning the request. Vice-Chairman Poole called for a motion to preliminarily add this project to the FY 12-13 CIP.
Jim Poole motioned to preliminarily add the CES New Parking lot to the FY 12-13 CIP, Melissa Welsh seconded. All were in favor, motion carried.
3. Technology Purchases - CES/HMS - $15,000 per year FY 12-13, 13-14, 14-15, 15-16, 16-17 - Continuing updating and purchasing of computer equipment for technology integration for the School and Town network.
Tyler arrived at 6:47 pm.
Discussion was held. It was suggested that maybe this should be an operating expense and not a Capital Project. BOF Chairman Schoppmann informed the Commission that this forces the Town to keep money available for this project and not easily cut from the budget. This did not make it into CIP last year. Vice-Chairman Poole called for a motion to preliminarily add this project to the FY 12-13 CIP.
Jim Bulick motioned to preliminarily add $15,000 for Technology Purchases to the FY 12-13 CIP. Peter Latincsic seconded. All were in favor, motion carried.
4. Carpet/Paint Classrooms HMS/CES - $10,000 per year - FY 12-13, 13-14, 14-15, 15- 16, 16-17 - Ongoing replacement and maintenance.
Discussion was held. Peter Latincsics stated that this clearly does not belong in the CIP. Vice-Chairman Poole called for a motion to preliminarily add this to the FY 12-13 CIP.
Jim Poole motioned to preliminarily add $10,000 for the Carpet and Painting of the classrooms at HMS/CES to the FY 12-13 CIP. Ken Schoppmann seconded. Vote was taken - 2 - no (Bulick, Latincsics), 6 - yes. Motion carried.
CIP Committee~~~~~~~~ ~~~~~~~ ~~~~~~~ ~~~~~~~~~~~~~~~~~~ ~ -3-~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~ ~ January 2, 2012
C. Review of Conservation Commission Requests
No one was present to present their request.
1. Open Space Funds - $50,000 for FY 12-13, then $100,000 for FY's 13-14, 14-15, 15- 16, 16-17. The request is to replenish the OSF to support preliminary expenses, i.e. legal fees, appraisals should desirable parcels become available for purchase or for other forms of preservation.
Discussion followed. Selectman Mailhos stated that they still plan to expand the Town's Open Space at least up to the Government's suggested percentage. Vice-Chairman Poole asked to a motion to preliminarily add this to the 12-13 CIP.
Ken Schoppmann motioned to preliminarily add $50,000 to the FY 12-13, Christina Mailhos seconded. Vote was taken - 2 - yes (Mailhos, Schoppmann) 6 - no, motion failed.
D. Review of Parks and Recreation Request
1. Restroom/Concession and Septic System at the River Road Complex - FY 14-15 $100,000.
No one was present to present their request. Discussion was held. Vice-Chairman Asked for a motion to add the project to the FY 14-15 CIP.
Christina Mailhos motioned to preliminarily add the Restroom/Concession and Septic System to the FY 14-15 CIP. Jim Poole seconded. All were in favor, motion carried.
Mike Makuch was present and asked to speak on behalf of the Willington Hill Fire Department. He apologized for not getting their request in on time. The items that they were requesting were on the CIP before but were dropped off the plan last year.
Discussion was held. BOF Chairman Schoppmann said even though something was dropped from the plan one year it should continue to be on the request the following year. Discussion continued. Vice-Chairman Poole asked that Mike Makuch present his request at the next CIP meeting on January 9th.
The next meeting will be on January 9th with the Willington Hill Fire Dept. requests.
Vice-Chairman Poole called the meeting to a close at 7:58 pm.
Respectfully submitted,
Debra Hlobik
Recording Secretary
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